Description

Job Title: Administrative Assistant Organization: Head Start California Location: Sacramento, CA (Hybrid: 1 day in-office/week + remote) Salary: $23.00 – $25.00/hr | Part-Time (20 hrs/week) 

Position Overview: Head Start California is seeking a multi-talented Administrative Assistant to support the operational, membership, database, and event management functions of our statewide association. This position reports to the Executive Director and works collaboratively across our team to serve early childhood education professionals across California. 

Key Responsibilities:

• Association Operations: General office administration, financial support (receipts/invoices), digital file organization, and customer service inquiries.
• AMS & Data Operations: Perform database cleanups, maintain records, and pull reports using Novi AMS.
• Event Management: Assist with speaker tracking, registration, marketing collateral assembly, and on-site support using PheedLoop for major annual conferences.
• Governance & Member Support: Manage board meeting logistics, archive committee minutes, and coordinate regional cluster communications. 

Requirements:

• Associate degree or 1+ years of administrative/association experience.
• Familiarity with Microsoft 365, Canva, and event/AMS platforms (Novi AMS / PheedLoop preferred).
• Strong organizational skills and high attention to detail.
• Ability to travel in-state for conferences. 

Application Deadline: Applications will be accepted through August 31, 2026 or until the position is filled. To support a timely hiring process, interested candidates are encouraged to apply as soon as possible.

How to Apply: Email cover letter (telling us why you want to join Head Start California) and resume to edwin@headstartca.org.

Use the below URL to review the full job description.

https://www.headstartca.org/careers

Requirements

Required Qualifications:

• Associates degree in a related field; or
• 1 year paid or volunteer experience in an administrative role, or other tasks relevant to this position, and a diploma or equivalent.
   

Preferred:

• Experience in an administrative role, or other tasks relevant to this position
• Familiarity with event management platforms—such as PheedLoop—is highly desirable
• Familiarity with association management software—such as Novi AMS (the platform we use)—is highly desirable
• Knowledge of and/or interest in Head Start (preference will be given to Head Start parents, alumni, or former staff)
• Bilingual